Poster Session

IPPA President, Dr. Jan with 2016 Poster Session winners from left Dr. Mehmet Ungan; Dr. Michel Theard; Dr. Ahmed Jan; Michelle Assael


6th Annual Intergovernmental Poster Session at the Training Summit


Shangri-La Kuala Lumpur


Wednesday, March 14, 2018 4:00-5:00 PM

IPPA and the Summit Advisory Committee welcome all Summit delegates to participate in the Annual Intergovernmental Poster Session. The Summit Advisory Committee is an independent advisory group comprised of members from the Intergovernmental Panel Physician communities, partner organizations, partner government department representatives and other experts, as appropriate. The Committee provides expert feedback, advice, and information in the preparation and planning of the Panel Physician Training Summits held annually by the governments of the Australia, New Zealand, the United Kingdom and the United States, in partnership with the International Panel Physician Association (IPPA). In addition, the Committee assists in the development and execution of Training Summit events and activities. 

Purpose of the Poster Session:

  1. To disperse information about important elements to the participants.
  2. To convey ideas in a manner that allows readers to grasp key concepts in a short time period.
  3. To present findings from authors’ daily practice and research which have been useful to improve panel site operations, clinical activities, functions, and/or procedures. Authors can generalize findings or data to support the best practices presented.
  4. To include material that is relevant to the poster category scope below.
  5. To present information that is visually pleasing and text that is easy to read.
  6. To present material that is understood by and relevant to diverse audiences who will be in attendance at the Summit.

The Poster Session will be held during the 2018 Intergovernmental Panel Physicians Training Summit. The Summit will take place March 12-16, 2018 at the Shangri-La Kuala Lumpur. During day two of the Summit (March 14), authors will have the opportunity to provide a guided tour of their posters and answer questions with the judging committee. Posters will remain on display through the last day of the conference. The Poster is a graphic presentation of authors' ideas and/or research. The authors illustrate their findings by displaying graphs, photos, diagrams and text on printed posters.

The suggested poster session topics are broadly defined below, however the SAC welcomes all topics related to Panel Physician practice including presentations on Electronic Record Management, Refugee Health, Risk Management, Regional Challenges and Solutions, Mental Health Guidelines, Outbreak Response Strategies and Vaccination Protocols.

The DEADLINE for Abstract Submission is February 12, 2018

All poster session abstracts will be reviewed by the SAC for relevance and accepted submissions will present to the committee and their colleagues on Wednesday, March 14 from 4:00 PM to 5:30 PM at the Shangri-La Kuala Lumpur. Posters will be graded by a review committee and the audience. All authors will be recognized for their participation.


Abstract proposals that will be accepted for the poster session must meet the following guidelines:

1. Legible, clear presentation of subject matter.
2. Content of the poster including its relevance to the audience and quality of practices.
3. Presentation of key facts and concepts.
4. Abstracts must be written and presented in clear and concise English.
5. Abstract body text is strictly limited to 400 words (3200 characters).
6. Title should be limited to 20 words.
7. Authors and institutions should be in the Author Section
8. Use a standard, legible font for text size 12 and symbol font for symbols; any other fonts will not be accepted.
9. Single space all text and do not leave blank lines.
10. Abstracts should be ordered as follows:

Background- Briefly provide relevant information regarding the background.

Objectives - State purpose of the study in one sentence.

Methods - Briefly state the methods used.

Results - Summarize the results in sufficient detail to support the conclusions.

Conclusions - State the conclusions reached. Please proofread carefully for factual, spelling, and size errors. If published, the abstract will appear exactly as the online email shows.

Additional note from the Summit Advisory Committee: Please have your abstract proofread. Incomplete or incorrectly submitted abstracts will be returned to the author and must be resubmitted before the deadline on February 12, 2018.



Abstracts must be submitted by email to the Summit Advisory Committee via email box no later than February 12, 2018. Authors will be notified of their acceptance on a rolling basis, but no later than March 1, 2018. Submitted abstracts are scored a panel of judges (2 Panel Physicians and 2 Inter-governmental partners) who have academic or research backgrounds. In the first instance, scorers are blinded to author's identities. A structured approach is used, with individual criteria being scored in each abstracts.

Acceptance or rejection of abstracts is then decided by the Chair of the scoring committee based on overall sum scores of all 4 reviewers.

3.2.1. Validity: Is there a clear, focused research question? Are the methods appropriate to answer the research question? Are the results consistent with the research question and methodology? Is the conclusion based on results?

3.2.2. Relevance Is the study original and does it provide new knowledge on Migration Health? Does it address a clinical topic for the Panel Physician? Are the results applicable in panel site, migrant health or Panel Physician education? Additional points can be given for special merits or difficulties, i.e. particularly interesting methodology or a project conducted in difficult circumstances.



1. Additional information on poster presentation guidelines will be provided to authors whose abstracts are approved by the committee.
2. The poster presenter must be available to answer any questions of participants during the designated time period on Day 3 of the Summit.
3. The committee will recognize all participants whose work is presented during the Summit.

Suggested Topics Writing a Scientific Abstract Style Tips: APA Format Using Tables and Figures

Suggested Topics

Abstracts covering all topics relevant to Panel Physician practice will be considered, but the following categories are generally recommended by the Summit Advisory Committee- Best Practices in Panel Physician Practice and Challenges and Solutions to Implementing the Technical Instructions:

Best Practices in Panel Physician Practice:

  1. Fraud Prevention Methods
    1. Confirming Identity
    2.  Face to Photo Comparisons
    3. Signature recognition
    4. Barcode systems
  2. Technological Applications in Panel Physician Practice
    1. Direct to Digital Radiology
    2. Digital Asset Management
    3. TB culture systems
    4. Tele-medicine: Using the Regional Training and Medical Consultation
  3. Effective and Efficient Communication

1. Consensus building in clinical teams
2. Teamwork in Case Management-Information Flows
3. Paperless filing of IMEs using eMedical
4. Standardization of Clinical Data
5. Reporting Schedule
6. Patient Preparation and Education

Challenges and Solutions to Implementing the Technical Instructions:

  1. Experiences with Implementation of Drug Susceptibility Testing and Directly Observed Therapy from Low and Middle Income Countries
    1. Diagnosis of Pediatric TB
    2. Working with National TB Programs
      1. Laboratory Capacity Building
    3. Government legislation in low and middle-income settings and its impact on access to Pediatric TB and HIV treatment
  2. Fraud Prevention
    1. Methods
      1. Display mechanisms to detect the correct age of prospective immigrants from second and third world For example: control of authentic birth certificates, clinical evaluation and/ or bone density measurement facilities.
    2. Cultural Challenges
      1. Cultural challenges of mental health evaluations
      2. Using the Diagnostic and Statistical Manual of Mental Disorders (DSM-V)
    3. Identifying Fraud (client substitution, age adjustments)
    4. Patient Confidentiality
      1. Models on patient flow, clinical confidentiality and consenting towards proper evaluation, detection and treatment of infectious disease -pictures encouraged
      2. Practical models and illustration for documentation, archival and destruction (incineration) of obsolete documents and other instruments of the medical evaluation process
    5. Models for electronic records management in limited resource settings
      1. Useful non-propriety software and open source
      2. Second and third world challenges with communication satellites and their impact on e medicals
    6. Tuberculin Skin Testing in populations vaccinated with bacillus Calmette-Guerin

Writing a Scientific Abstract

Style Tips: APA Format

Using Tables and Figures